Payroll should not depend on informal messages scattered across different channels. The monthly process works best when the required changes are supplied by an agreed date and approved before payment.
Employee changes
Send approved details for new employees, terminations, role changes and salary changes. Sensitive identity or banking documents should be shared only through an approved secure process.
Deductions and allowances
Approved deductions, allowances, reimbursements and once-off payments should be listed clearly for the month.
Leave and unpaid time
Leave inputs affect pay and reporting. Submit them in the agreed format before payroll is prepared.
Final approval
The client should review payroll outputs before employees are paid. Ledger & Co should not be treated as the employer or the final employment-law decision-maker.
This article is general information for South African business owners and is not accounting, tax, legal or financial advice.
| Related service | Payroll |
|---|---|
| Review status | Awaiting professional review |